The Security Log

The Guard Log needs to provide as much detail as possible in relation to any incident that is being reported. 

It is essential that it is accurate, and you take the time to reflect on the incident and provide as much detail as possible.

This information may become critical if the incident requires further investigation.  It may also assist in providing information to other areas, if they need to be alert for similar activity. 

The following guide is not exhaustive; however, it provides an example of the type of information you should attempt to detail in your logs:

·              Date and exact time of incident.

·              Exact location. Attach a diagram if necessary.

·              Direction of movement of vehicles or persons, attach a sketch map showing streets, building locations etc.

·              Vehicle description; make, model, colour, type (sedan/hatch etc) registration (NT, ACT, NSW etc), any distinguishing features? (mag wheels, body kits, exhaust note etc).  Direction of travel?  Had it been seen in the area before?  Was it speeding/cruising?  What were the occupants doing? How many occupants were there? 

·              Description of suspect persons; age, sex, ethnic group or nationality, height and build, hair colour, what where they wearing? (colour, logos, hats, backpacks, footwear).  Did they have an accent?  Distinguishing features (beard, moustache, scars, glasses, tattoos).  What did they say? How were they acting?  What made you suspicious? Did you say anything to suspects? What was their reaction?

·              Following any suspicious activity, a detailed search of the perimeter of the building should be conducted.  Check for signs of forced entry on all external doors and windows.  If evidence of forced entry is found, call the police the clients duty manager.

Care should be taken not to disturb the crime scene.  Do not touch anything and keep any bystanders away from the area until the police arrive.

·             Remember you are on site to identify and report any suspicious activity.  Your safety is paramount.  Do not give chase or attempt to apprehend any suspect persons.  If the situation may lead to a risk of harm, call the police and let them deal with the situation.

It is essential that any suspicious event that occurs on your shift is detailed in the log and brought to the attention of other team members on hand over.  

Although the logs should be regularly reviewed by the client, it is important that any unusual activity is highlighted and verbally reported to the client as soon as possible.

The client is thus able to analyse the information giving additional value to the work that you do: